Organizing holiday cards

Dear Kathi,

I am beginning to plan for the holidays and already feel outnumbered by the mountain of tasks that lie ahead in the next month. My largest and most dreaded task every year is to mail out holiday cards. I hate doing this and typically wait until the last possible moment. What can I do to make this task more enjoyable?

Joy (although I don’t feel joyous today) Leucadia

Joy,

Do you keep a master list from year to year, or do you try to recreate it every year? If you don’t already have a master list, create one this year. Collect all of the envelopes and cards you receive this year into one space and compile a master list from these after the holidays subside. With your newfound list, you will have the option to send a St. Patrick’s Day or other special occasion card.

Every year after the holidays, update your list with new addresses and returned cards.

Consider mailing Thanksgiving cards. Thanksgiving cards are warmly received and also give you an opportunity to send your greetings before the holiday rush begins. Many card manufacturers now offer a mailing service and will even address, label and mail your cards for you!

Another alternative is to create a customized holiday card on your computer. You can include a recent family photo or write a special greeting that can be reproduced on demand.

Have you ever yet received a holiday card online? There are many cute holiday cards on the web that you can send via email. Check out holidaycards.com. Many services are free and provide the opportunity to write a unique message. At audiocard.com you can send a custom family photo and even choose a song to go with an animated greeting. All you need to complete this task is a running email list of your friends and family. Your card will receive special attention and won’t be lost among the other cards received by your friends.

Remember you are never obligated to send holiday cards. If you feel too hectic this year, go easy on yourself and take a year off.

Please submit your questions to: advice@addspacetoyourlife.com
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San Diego Professional Organizer

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3 Responses to Organizing holiday cards

  1. Dear Kathi,

    I liked your ideas on getting ready for mailing out holiday cards. I would like to share my personal experience which many people may find helpful. I’ve been using a service called SendOutCards. It offers several features that make my holiday cards mailing less stressful and more enjoyable. One of the features is its contact manager. Once you enter your contacts in the system, it remains there forever so you don’t need to locate someone’s address next time. Another feature is you can schedule the date on which you’d like your cards to be mailed out. This way I can create my own custom holiday cards as early as I want to; I simply schedule the cards to be mailed out on December 10th. I know that the company will take care of printing my cards, stuffing them in envelopes and delivering them to the post office.
    The task of mailing out holiday cards is not that dreadful any more and suddenly I have much more free time when the holiday rush hits.

    Sincerely,

    Alyona Eidinger

    • Kathi says:

      I agree! I have been using Send Out Cards for years and find it is a great way to save time and stay on top of Birthdays, Anniversaries and holidays. Thanks for your input and suggestion!

  2. Dear Kathi,

    I came across an article reviewing various contact management solutions available out there nowadays and thought it could be a great resource to quote here. This review lists 11 different contact management programs summarizing their key features and providing reasons why people may want to consider using them. There is also a side-by-side table for easy comparison.

    http://www.salesteamtools.com/online-contact-management-software

    Sincerely,

    Alyona Eidinger

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