Tag Archives: inBox

Do you use your inBox as a task list?

Has the concept of using your inbox as a task list ever crossed your mind?

The sad truth is if you have never thought about it, you probably are doing just that!

Over the years as a Pro Organizer, I have learned that most of my clients keep emails in their inbox as reminders of things that they have to do later.

While this seems like a simple solution, emails quickly pile up and the tasks and ‘to do’s’ that remain in the inbox get buried quickly.

A recent article titled Simple Tips For Getting Amazingly Organized published in Forbes Magazine explains how and why you should use every day tools like your inbox and phone reminders to streamline your life:

What are some simple ways to get and stay organized?

“You’ve done checklists, to-do lists, countless scheduling apps, and the latest in memory tricks. Yet, it can still sometimes feel as though your desk is cluttered, your inbox full, and your calendar is a mess. Are there any tips to getting (and staying) organized that are easy to implement and maintain?

Beth Beutler is the owner of H.O.P.E. Unlimited, providing collaborative virtual assistants and business soft skill education for overwhelmed professionals so they can excel. She’s also the author of 52 Ways To Be More Organized. I recently interviewed Beth on the LEADx podcast to learn a few of her go-to moves to staying on target. (The interview below has been lightly edited for space and clarity.)

Kevin Kruse: What are some of your favorite tips for people who are super crazy busy?

Beth Beutler: Well, let me give you a couple of practical ones. One tool I have found helpful is to keep a small dry erase board at my desk. So often, we take sticky notes and pieces of scrap paper and jot things down real quick and all that, and they end up staying on our desk and cluttering up the visual field of our desk. And they may be old and we don’t need them anymore, but we’re just used to them being there. With a dry erase board you can quickly jot down that number and then erase it when you’re done or transfer it to something on your computer. So that’s a real practical one.

Record reminders to yourself on the fly. Almost all of us carry smartphones now and have either have OK Google or Siri or some kind of assistant like that, that you can just say, “Hey, remind me…” You know, you think of things sometimes in an impractical place and so if you can pull your phone out and say, “Hey, remind me of this particular person I need to call or task that I need to remember.” Now, I wouldn’t do that for a recurring task, you need to manage those probably with a task management system, but we all need those occasional things that say, “Oh, it’s my friend’s birthday, send her a text later.” Things like that that you can record or message.”

To read the entire article click here.



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Seven Tactics To Create More Time For Fun


1. Learn to say NO

“Life is a journey, but it is not a race. Do yourself a favor and slow down.” Richard Swenson, MD

  • Don’t volunteer until you take a moment to (more…)
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Morning Stress ~ Solutions to Help You Get Out the Door Faster

Kathi Burns featured in Woman's Day Magazine

If you want to find out what slows you down and how to get out of the house faster in the morning, check out the September 2011 edition of Woman’s Day Magazine. Here is a brief excerpt from an article where my tips are featured. Pick up a copy or visit the online edition and you will find this article along with AM/PM Pet Tips and Two TIps to Revolutionize Your Morning,  one of which is from yours truly!

What Kind of Morning Rusher Are You? (more…)

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For more information:

Kathi Burns, CPO®

addSpace To Your Life!





San Diego, July 11, 2011— Kathi Burns, CPO® founder of addSpace To Your Life! A Professional Organizing and Image Consultancy announced today that she has been selected as a speaker for the 2011 Moms in Business Unite Conference in San Diego on August 3, 2011. Her presentation, Become the Master the Muck of Your Business, Take control of Your Papers and Inbox will be part of the Running Efficiently Track at the unique educational conference, which enhances the professional and personal lives of women and mom business owners.

“We were overwhelmed with submissions from many eminently qualified speakers, so we had a tough task to choose those we feel will add the most value,” said Randa Cote, President of Moms in Business Unite, Inc. and founder of SPE Solutions. “We’re excited to have Kathi as part of the program, since she’ll provide a content-rich presentation that provides immediate dividends to conference attendees.”

As the contributing expert to FOX 5 and NBC 7/39 News, founder Kathi Burns is frequently called upon by national media outlets such as Better Homes and Gardens, Good Morning America and Martha Stewart Living Radio. During Kathi’s session, guests will learn how to  keep their papers out of piles, maximize their productivity and master their email overload.

The 2011 Moms in Business Unite conferences in Atlanta, San Diego, Denver, Boston and Detroit include a keynote speaker, panel discussions, breakout sessions, resource marketplace, New Inventor Showcase and plenty of networking opportunities throughout the day. To learn more and register, visit www.momsinbusinessunite.com.

About addSpace To Your Life!

addSpace develops organizational systems for homes and offices which maximize space and minimize clutter. addSpace also re-wardrobes clients who want their image to match their full potential.

About Moms in Business Unite

The Moms in Business Unite Conference is the vision of five women entrepreneurs who united to empower and educate women in business. The annual event, provides business education and solutions for establishing a balanced work and family life by bringing together accomplished instructors, relevant life and business topics, and a truly unique learning environment. It helps women business owners pursue their entrepreneurial dreams by providing tools, resources, and guidance through the various stages of business ownership. Learn more at www.momsinbusinessunite.com.


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Website Survey – tell us what you want to learn!

We have worked hard designing and fine-tuning this website but realize that there is always room for improvement.

This is your chance to let us know how we can provide more information about what truly matters to you.

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Table of Contents – How to Master Your Muck






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