Tag Archives: Increase Productivity

Do you use your inBox as a task list?

Has the concept of using your inbox as a task list ever crossed your mind?

The sad truth is if you have never thought about it, you probably are doing just that!

Over the years as a Pro Organizer, I have learned that most of my clients keep emails in their inbox as reminders of things that they have to do later.

While this seems like a simple solution, emails quickly pile up and the tasks and ‘to do’s’ that remain in the inbox get buried quickly.

A recent article titled Simple Tips For Getting Amazingly Organized published in Forbes Magazine explains how and why you should use every day tools like your inbox and phone reminders to streamline your life:

What are some simple ways to get and stay organized?

“You’ve done checklists, to-do lists, countless scheduling apps, and the latest in memory tricks. Yet, it can still sometimes feel as though your desk is cluttered, your inbox full, and your calendar is a mess. Are there any tips to getting (and staying) organized that are easy to implement and maintain?

Beth Beutler is the owner of H.O.P.E. Unlimited, providing collaborative virtual assistants and business soft skill education for overwhelmed professionals so they can excel. She’s also the author of 52 Ways To Be More Organized. I recently interviewed Beth on the LEADx podcast to learn a few of her go-to moves to staying on target. (The interview below has been lightly edited for space and clarity.)

Kevin Kruse: What are some of your favorite tips for people who are super crazy busy?

Beth Beutler: Well, let me give you a couple of practical ones. One tool I have found helpful is to keep a small dry erase board at my desk. So often, we take sticky notes and pieces of scrap paper and jot things down real quick and all that, and they end up staying on our desk and cluttering up the visual field of our desk. And they may be old and we don’t need them anymore, but we’re just used to them being there. With a dry erase board you can quickly jot down that number and then erase it when you’re done or transfer it to something on your computer. So that’s a real practical one.

Record reminders to yourself on the fly. Almost all of us carry smartphones now and have either have OK Google or Siri or some kind of assistant like that, that you can just say, “Hey, remind me…” You know, you think of things sometimes in an impractical place and so if you can pull your phone out and say, “Hey, remind me of this particular person I need to call or task that I need to remember.” Now, I wouldn’t do that for a recurring task, you need to manage those probably with a task management system, but we all need those occasional things that say, “Oh, it’s my friend’s birthday, send her a text later.” Things like that that you can record or message.”

To read the entire article click here.



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Getting Organized Has Never Been Easier – Announcing “Get Organized Month January 2010 – The Great Organizing Giveaway!”

addSpace To Your Life! is teaming up with Calahan Solutions, Inc. and other professional organizers and virtual assistants make the most of Get Organized Month January 2010!

San Diego, CA – January 22, 2010 — Many people use the start of a new year to think of ways in which they can improve their lives, and becoming more organized can help save time and money, increase productivity, enhance one’s quality of life, and reduce stress. In fact, in its most recent survey, the National Association of Professional Organizers found that 91 percent felt they could be more efficient at work if they were better organized. Overall, 71 percent indicated their quality of life would improve with more organization.

Although just about everyone seems to understand the benefits of being organized, it’s not always easy to figure out just where to start.  To highlight ways in which people can become more organized in their office, with their time and in their home, professionals from around the globe will be participating in the first ever “Great Organizing Give Away”.

“There are many outstanding resources available to consumers to help them get organized, but frequently people do not know where to find them or how to start.  Our solution was to get the resources available in one spot!” stated Stephanie LH Calahan, coordinator of the project and founder of Calahan Solutions, Inc. in Bloomington IL.

On January 25, 2010 seekers of organization and productivity wisdom can go to www.AskTheOrganizingExperts.com and sign up free resources such as ebooks, tip sheets, audio programs and more as well as enter into drawings for amazing prizes.  Information will be categorized into three main categories: your office, your time and your home.  Business professionals, parents and students will all find expert material that fits their personal productivity and organization needs.

“We decided to participate in this giveaway by providing 33 Tips to Add Space and Master Your Muck! to everyone that participates in the Great Organizing Giveaway.  We want to support a fantastic start to 2010,” stated Kathi Burns, CPO®.

About addSpace To Your Life!: (www.addSpaceToYourLife.com) a Professional Organizing and Image Consultancy based in San Diego. addSpace develops organizational systems for homes & offices which maximize space and minimize clutter. addSpace also re-wardrobes clients who want their image to match their full potential.

Kathi Burns CPO®, is the founder of addSpace and the author of How To Master Your Muck ~ Get Organized. Add Space To Your Life. Live Your Purpose! As the contributing expert for FOX 5 and NBC 7/39 News, Kathi is frequently called upon by media and quoted in national magazines such as Better Homes and Gardens. Kathi has been featured on Good Morning America and Martha Stewart Living Radio and many other broadcasts. Contact her direct at 760.840.9997.

About Calahan Solutions, Inc.: (www.calahansolutions.com) is a premier productivity and organization consulting firm, serving national and local clients in corporate settings, small businesses and home-based operations.  Calahan Solutions, Inc. creates life-long transformations enabling you to focus on the things that really matter in life and business.  You don’t have to do it our way, because we help you find your way!™ For more information about Calahan Solutions, Inc. and the Great Organizing Give Away, visit www.AskTheExpertOrganizers.com or call 309-826-5263.

About NAPO: (www.napo.net) The premier national association dedicated to the field of organizing, the National Association of Professional Organizers (NAPO) is The Organizing Authority®. Since forming in 1985 as a nonprofit professional educational association, NAPO has grown to nearly 4,200 members. NAPO is dedicated to serving its members through education, networking, industry resources, and promoting the profession to the public. For more information about NAPO and Get Organized Month, visit www.napo.net or call NAPO at 856-380-6828.

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For more information:

Contact: Kathi Burns CPO®

T: 760.840.9997 (day/evening)  760.436.4266 (alternate)

A:  PO Box 232066 Leucadia, CA 92023

E: advice@addSpaceToYourLife.com

W: www.addSpaceToYourLife.com

Media Room: http://addspacetoyourlife.com/media-room/

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