Tag Archives: party planning

Organizing Tips and Tricks For Hosting a Party

Summertime is the perfect season to host outdoor parties and BBQ’s.


Throwing a party is not difficult but planning a party that will impress your guests is not that easy. Wouldn’t it be fantastic to throw a party that keeps everyone talking even after years to come?

With a small bit of pre-planning, your parties can be organized, fun and easy with a minimal amount of stress.

So here are a few organizing tips to get ready for a fun party.

1. Decide what type of party makes the most sense for you and your budget. For instance, will you provide all food and beverages or do you want to ask guests to participate?

The easiest party to organize quickly is to host a potluck where you ask each guest to bring a dish to add to the table.

Or, if you have the menu planned and don’t mind cooking or catering the food, you could also ask your guests to bring their favorite beverage.

If you need to save time or money, both of these strategies will help!

2. Another important consideration is your venue. Is this a backyard party or will you host it off-site in a park or another setting?

Whatever location you choose you will need sufficient tables and chairs as well as a toilet facility close by.

If you choose a park, you can ask your guests to bring their own lawn chairs or picnic blankets.

You will need to make sure that you have a fold-up table to hold the food if there isn’t one on site. If you are using a park table, make sure to bring along a tablecloth to cover the surface.

Having the party in your backyard, makes it much easier to supply all of  the food, beverages and utensils.

Speaking of utensils, plastic ware saves time during cleanup but does have an adverse impact on the environment. Consider using bamboo flatware.If you want to learn more, click here.

3. Double check your guest list for food restrictions. Is anyone on your list on a restricted diet? If you have vegetarians or gluten-free guests, make sure to provide those options when planning your menu or at least discuss what they need before you finalize your menu.

One of my friends has such a limited list of acceptable foods that she can eat, she simply brings her own food to our parties. Whatever happens with your guest list, make sure to find out in advance of there are any allergies or food concerns that you should be aware of.

The process for creating memorable, stress-free parties gets easier as you develop your own party-hosting style. The main reason we have parties is to have fun with friends and family so ‘ stress too much. Plan a little in advance and you are on your way!

For more great tips about planning your outdoor party, click here.


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Organizing A Halloween Trunk N’ Treat Party In 9 Easy Steps

Are you planning an alternative Trunk’n Treat Halloween celebration for kids and families this year?

For neighborhoods that aren’t conducive to sidewalk trick and treating, Trunk’n Treat parties are a safe, fun alternative to Halloween.

I found a great article on WikiHow that provided good tips for planning this type of celebration and thought that I would add my two cents and share it with you.


Families join together to host a small mim-carnival now known as Trunk’n Treat  celebrations. This is an easy way to create an alternative activity for this year’s Halloween.

Adults organize and prepare booths that children can walk around to, play games, and receive prizes/candy.

You can easily organize this effort by following these 9 steps:

1. Find a venue that will hold your anticipated crowd. For instance is there lighting, parking and wide lanes to walk.

Parking Lot

2. Recruit friends and volunteers to help with parking and setting up booths and overseeing group activities.


3. Determine what type of games will work the best – i.e. bean bag games, art projects, face painting etc.

Art Projects 4. Make a sign for each game that explains guidelines and prizes.

Create List 5. Decide if the children will receive grab bags, prizes or candy.

Prizes 6. Each booth should plan on providing at least 50 treats each.

Candy 7. Get entertainers to appear at designated times.

Witch entertainer 8. Make sure that everyone knows the guidelines for the booths and other entries like whether the cars will be lighted or simply decorated. Also if trucks and vans are acceptable.

Trunk'n-Treat-for-Halloween 9. Decide in advance  based on the age of the children involved and inform attendees whether loud or scary noises are acceptable.

Pumpkin in candy After all is planned and setup, enjoy a night of fun and family!

*All images are licensed by Creative Commons Uploaded by: Wikivisual/addSpace

source http://www.wikihow.com/Organize-a-Trunk’n-Treat-for-Halloween




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Paper Napkins at Your Party? Go Green Instead

Go green and add more class to your party with linens!

Skip paper napkins and tacky paper tablecloths that blow off on outdoor tables while you aren’t not looking. Use linen / fabric napkins and tablecloths instead.

Nothing sets the stage for a luxurious party more than fabric napkins and tablecloths. I love using fabric napkins and know that my guests feel more pampered too!

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Planning and Organizing a New Years Party

Dear Kathi,

I am planning a party this New Year and would like to hear some suggestions on how to prepare ahead. I hate being bogged down at the last minute. Thanks for your help.

Glenn, San Marcos


You can make your last day of the year fantastic by preparing for your party days in advance.

Stock up on all your party snacks and drinks several days ahead of time. You don’t have to worry about cooking; most items can be store bought.
Light snacks, cocktails, or finger foods are the way to go on New Year’s Eve, as opposed to a sit-down dinner. This will give people the opportunity to mingle with others, without restricting them the dinner table.
Arrange all your food onto platters the day before and then cover them with aluminum foil and place them in the fridge until party time.

Make sure you have a nice selection of both alcoholic and nonalcoholic beverages. Have hot coffee on hand for those guests who are the designated drivers. Explore the transportation options ahead of time and compile a list of transportation phone numbers. Hang this list by your front door.

Include plenty of ice (at least a pound per person), glasses (at least two per person or you’ll be washing glasses all night), cocktail napkins, and backups of everything (hidden in the kitchen or under the bar)
Because this is typically considered the biggest party of the year, it wouldn’t hurt to have ibuprofen and aspirin on the food table to take care of all those “Oh, my aching head” complaints. Tums wouldn’t be a bad idea, either.

If there’s ever a night for champagne, this is it. Make sure you have some bubbly to cork open when the clock strikes twelve. Also, make sure to have champagne flutes, or at least wine glasses handy.
Arrange to rent a large screen television at least one week in advance.
(if you don’t have one) to show the Times Square New Years Ball drop.

Decorate your home with streamers in black, white and silver the day before the party. Order balloons in advance from the local party supply store and pick them up the morning of your party along with the extra ice you will need. Other party favors to consider are; party hats, confetti, horns, noisemakers, and tiaras.

Organize a buffet table the night before, and arrange cutlery, plates, and cups on the table leaving space for the food platters. Use paper cups, plates, and plastic cutlery to avoid things from breaking and to avoid having to do the dishes the morning-after.
Select the music you will play a few days in advance of your party and program it into your system or burn a few CD’s. Your play list should include dance, dance, and more dance, and some slow music for when things get mellow.

A really cool thing to do during your party is to ask each friend to write a letter that describes his or her personal wish for the coming year and seal it in a self-addressed envelope. Write this task into your schedule now and store these cards with your holiday decorations. Next year they will magically appear at the right time and ready to mail! Then surprise your friends by mailing the letters the next Christmas or New Year’s.
This special treat only requires a few envelopes, paper and pens gathered in advance and grouped into a basket. Many of your friends will meet or exceed their goals next year and you will be amazed at the many thank-you calls and stories that come back to you from the letters!
You want to be jolly and jubilant when guests arrive, so plan your prep time and menu around your available time and budget. Relax and realize that even if you serve Mexican take-out, your guests will know they’re part of something memorable.

Have a great New Year’s, party like it’s 1999, and remember, don’t let others drive home drunk.

Kathi is a professional organizer, image consultant and event planner based in San Diego California.

Please submit your questions to: advice@addspacetoyourlife.com

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Green Tips For Your Next Party

Ok, so you dont want to use paper products and you definitely dont want to do the dishes after the party. So what can you do?

Call your local party rental place and have your plates, flatware and glassware delivered the day of your party. They will deliver every little thing you need including tables and chairs and pick it all up later. It takes the stress out of clean up and not as pricy as you might think! All you need to do is put the dirty dishes back in thier racks and leave them  out to be picked up the next day. Yippee!

This is not only a great way to ‘green’ your party but also alleviates the stress of doing the dishes!



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Organize For a Stress-Free Holiday

Once again the holidays are upon us. Planning a party or a family get together in honor of the season? Keeping organized is crucial to keeping your holiday-stress-o-meter in the ‘calm zone.’ A few simple tips can keep you from burning out and help you plan a fun get together that is virtually stress free. (more…)

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