Tag Archives: Party

Organizing Tips and Tricks For Hosting a Party

Summertime is the perfect season to host outdoor parties and BBQ’s.


Throwing a party is not difficult but planning a party that will impress your guests is not that easy. Wouldn’t it be fantastic to throw a party that keeps everyone talking even after years to come?

With a small bit of pre-planning, your parties can be organized, fun and easy with a minimal amount of stress.

So here are a few organizing tips to get ready for a fun party.

1. Decide what type of party makes the most sense for you and your budget. For instance, will you provide all food and beverages or do you want to ask guests to participate?

The easiest party to organize quickly is to host a potluck where you ask each guest to bring a dish to add to the table.

Or, if you have the menu planned and don’t mind cooking or catering the food, you could also ask your guests to bring their favorite beverage.

If you need to save time or money, both of these strategies will help!

2. Another important consideration is your venue. Is this a backyard party or will you host it off-site in a park or another setting?

Whatever location you choose you will need sufficient tables and chairs as well as a toilet facility close by.

If you choose a park, you can ask your guests to bring their own lawn chairs or picnic blankets.

You will need to make sure that you have a fold-up table to hold the food if there isn’t one on site. If you are using a park table, make sure to bring along a tablecloth to cover the surface.

Having the party in your backyard, makes it much easier to supply all of  the food, beverages and utensils.

Speaking of utensils, plastic ware saves time during cleanup but does have an adverse impact on the environment. Consider using bamboo flatware.If you want to learn more, click here.

3. Double check your guest list for food restrictions. Is anyone on your list on a restricted diet? If you have vegetarians or gluten-free guests, make sure to provide those options when planning your menu or at least discuss what they need before you finalize your menu.

One of my friends has such a limited list of acceptable foods that she can eat, she simply brings her own food to our parties. Whatever happens with your guest list, make sure to find out in advance of there are any allergies or food concerns that you should be aware of.

The process for creating memorable, stress-free parties gets easier as you develop your own party-hosting style. The main reason we have parties is to have fun with friends and family so ‘ stress too much. Plan a little in advance and you are on your way!

For more great tips about planning your outdoor party, click here.


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Organizing and Planning Your Outdoor BBQ Party

Hosting a summer party can require as much or as little energy as you wish. The main ingredients of food, libation and location will determine the pace and amount of advance prep required. Whether your party is planned for the (more…)

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Party etiquette

Q: How far in advance should I invite guests to my party?

A: When you plan a party for local guests, send written invitations at least three weeks in advance. This gives your guests ample time to RSVP. For verbal invitations, call ten-fourteen days before your event. If you wait until three-five days prior to your event, even if it is very informal, your guests will get the impression that they are on the B-team list. Additionally, when planning your menu, consider the special needs of your guests. Do you need to accommodate special diets i.e. Atkins or vegetarians? Will you need to provide activities for the children so the adults can relax and enjoy themselves?

Kathi is a professional organizer, image consultant and event planner based in San Diego California.

Please submit your questions to: advice@addspacetoyourlife.com
San Diego Professional Organizer

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Business Holiday Attire

Dear Kathi,

I have several events directly after work that I need to dress up for. My work dress code is very conservative. What can I do to look festive without bringing an entire second outfit to work for these events?

Marcie, San Marcos


Going directly from the office to an evening function is a breeze with the proper accessories. Apply more blush and a deeper lip color to transition into evening activities.
Revamp your business pantsuit by taking off your blouse & buttoning your jacket all the way up or switching into a little glittery top. Accent this with a stylish necklace or a long string of pearls, patent leather evening bag & high-heeled shoes.
Another option is to swap your slacks with a skirt, hose, high-heeled party shoes and sparkly, festive earrings.
Have a fabulous festive holiday season!

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